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Privacy Notice
1. Introduction
1.1 The Society of Evidence Based Policing ("the SEBP," "we," "us," or "our") is committed to protecting your privacy and being transparent about how we collect and use your personal information. This privacy notice explains how we collect, use, store, and share your personal data when you use our website, sebp.police.uk ("the Site"), or interact with us in other ways.
1.2 The SEBP, a charity registered in England and Wales (charity number: 1163505), is the Data Controller for personal data collected through this website and its related activities.
1.3 By using the Site or providing us with your personal data, you agree to the terms of this privacy notice.
2. Information we collect
2.1 We may collect and process the following types of personal data about you:
(a) Information you provide to us:
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Names and contact details
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Payment details (if you make a donation or purchase goods or services)
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Information relating to compliments or complaints
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Information you provide when you register for an account on the Site
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Information you provide when you participate in surveys or research
(b) Information we collect automatically:
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Website user information (including user journeys and cookie tracking)
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Technical information, such as your IP address, browser type, and operating system
(c) Information we receive from third parties:
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Information from event co-organisers or project funders
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Information from publicly available sources, such as news articles or social media
2.2 Website analytics data are processed under our legitimate interest to improve services, with an option to opt-out via cookie settings.
3. How we use your information
3.1 We may use your personal data for the following purposes:
(a) To provide and improve our services:
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To provide you with information, products, or services that you request from us
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To administer your membership
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To respond to your queries, complaints, or claims
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To improve the Site and our services
(b) To communicate with you:
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To send you service updates and marketing materials
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To contact you about events or fundraising activities
(c) For research and archiving purposes. Where data are used for research they will be anonymised or pseudo-anonymised wherever possible and retained only for as long as necessary.
(d) To comply with legal obligations
4. Lawful bases for processing
4.1 We will only process your personal data where we have a lawful basis for doing so. The lawful bases we rely on include:
(a) Consent: Where you have given us your consent to process your personal data for a specific purpose.
(b) Contract: Where it is necessary to process your personal data to fulfil a contract we have with you (for example, to provide you with membership services).
(c) Legitimate interests: Where it is necessary to process your personal data for our legitimate interests or the legitimate interests of a third party, provided that your interests and fundamental rights do not override those interests.
(d) Legal obligation: Where we are required to process your personal data to comply with a legal obligation.
5. Your data protection rights
5.1 You have the following rights in relation to your personal data:
(a) Right of access: You have the right to request access to your personal data.
(b) Right to rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.
(c) Right to erasure: You have the right to request that we erase your personal data in certain circumstances.
(d) Right to restriction of processing: You have the right to request that we restrict the processing of your personal data in certain circumstances.
(e) Right to object to processing: You have the right to object to the processing of your personal data in certain circumstances.
(f) Right to data portability: You have the right to request that we transfer your personal data to another organisation or to you in certain circumstances.
(g) Right to withdraw consent: Where we are processing your personal data based on your consent, you have the right to withdraw your consent at any time.
5.2 To exercise any of your data protection rights, please contact us using the contact details in section 11.
6. Data retention
6.1 We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
7. Data sharing
7.1 We may share your personal data with the following third parties:
(a) Our service providers, such as website hosting providers and email marketing platforms.
(b) Event co-organisers or project funders.
(c) Organisations we are legally obliged to share information with.
7.2 We may also share your personal data with other third parties if we sell or buy any business or assets, or if we are under a duty to disclose or share your personal data to comply with any legal obligation or to protect the rights, property, or safety of8 the SEBP, our members, or others.
7.3 Where the SEBP shares data with third-party processors (e.g. event organisers) we ensure legally binding Data Protection Agreements (DPAs) are in place to safeguard data.
7.4 The SEBP may disclose personal data if required by law, court order, or regulatory authorities.
8. International data transfers
8.1 We may transfer your personal data outside of the UK where necessary. When doing so, we will comply with the UK GDPR and ensure that appropriate safeguards are in place to protect your personal data.
9. Cookies
9.1 We use cookies on the Site to improve your user experience and for analytics purposes. You can find more information about our use of cookies by reading our cookie policy.
10. Changes to this privacy notice
10.1 We may update this privacy notice from time to time. Any changes we make will be posted on this page.
11. Contact us
11.1 If you have any questions about this privacy notice or our data protection practices, please contact us at coo@sebp.police.uk